Saturday, February 1, 2014

Pen says stroke storage full/ Archiving notebooks

"Stroke storage FULL, please archive a notebook." message on smartpen display

You have reached the limit for the amount of ink strokes that can be stored on your Pulse smartpen (wifi and Echo smartpens with the latest firmware installed do not have a stroke storage limit). There is not an exact figure for the number of pages written on that will cause the stroke limit message.  In general if you have three completely full notebooks with very dense writing/drawings or up to approximately nine semi-full notebooks then you may be close to your stroke limit. This is separate from the amount of memory that is allowed for storing audio on the smartpen, so your smartpen may still be able to record audio but will not record your handwritten notes until after you free up some ink stroke memory.  You do this by archiving (removing) notebooks from the smartpen. 

"Archiving" a notebook from an Echo smartpen using Livescribe Desktop

When you have finished using a Livescribe dot paper product that is stored on your pen, you should archive it in Livescribe Desktop to free up memory on your smartpen.  You can delete archived notebook pages and archived notebooks from Livescribe Desktop by following the instructions below.

NOTE: If you decide to archive a notebook that has blank pages remaining, you can still write in the physical notebook even after it has been archived (you do not need to discard it). When you connect your smartpen to transfer your new notes, that notebook will re-appear in the active notebook section of Livescribe Desktop, and the additional pages you wrote on will appear as thumbnails when the active notebook is selected.

IMPORTANT: Archiving a notebook deletes your notes (ink data) and audio from your smartpen.  Because of this, your smartpen will no longer interact with the physical Livescribe™ dot paper product that you archived.  That is, when you tap the notes in your archived physical notebook, the smartpen will not play back any audio.

Archiving Notebooks

  1. Open Livescribe Desktop.
  2. Dock the smartpen you are removing the notebook from.  NOTE:  You must dock the smartpen that contains the notebook in order for the archive option to be available for that notebook.
  3. After any new notes or sessions finish transferring click the notebook you want to archive from the notebook list in the left Navigation window.
  4. Choose File Archive Notebook…
  5. Windows users - when prompted with “You are about to archive ‘<notebook name>’.” clickOK to confirm the archive operation, otherwise click CancelWindows and Mac users - When prompted with the archive warning message, click Archive if you still want to archive the notebook.  Otherwise click Cancel.
  6. Once Livescribe Desktop finishes the archive you will see the archived notebook in your “Library” tab in an “Archived Notebooks” group (Windows) / under your smartpen name labeled as “[Archived] <notebook name>” (Mac).

Friday, July 5, 2013

9 unconventional tips

9 unconventional tips that have helped me manage my time far more effectively:
Ditch the smartphone and use a paper and pen. Just because a method is more technologically advanced does not necessarily make it more effective. In my opinion, nothing beats a good old-fashioned notebook and pen – it’s clunky, annoying, inconvenient and therefore difficult to ignore. I could always place my smartphone in my pocket, and I often do. Unless I’m wearing some sort of MC Hammer-style parachute pants, I can’t put my to-do list notebook in my pocket – nor should I. The annoyance factor is what makes it so powerful.
Use a to-do list template. Since your end goal is to manage your time more effectively, it would be ridiculous to spend a ton of time writing out your most common to-do list items each day. I created my own to-do list template which includes all of my daily tasks. This ensures I don’t spend time writing them down, and I can schedule them in with my more unique tasks that I only have to perform today.
Include even the most menial tasks. On your list, you should include every single solitary thing you do during the day that takes up time. Seriously. I’m talking meals, working out, taking a shower and calling your mother. This is not a business task management list, this is a time management list. If you spend time on things you think you’ll remember on your own, include it.
Prioritize your list items. The order in which you perform necessary tasks is where the magic happens. Think about the most optimal order in which you can accomplish your tasks – you can often squeeze three or four things into the same amount of time that it would otherwise take you to accomplish just one.
Start your list with 5 small, easy tasks. The Brian Tracy acolytes are going to hate on me for this one. I’ve never been a big fan of completing your largest task first. Or second. Or even third. Say I’ve got a long list of 35 items I need to perform on a given day (which is common). Then, let’s assume my three largest list items take an hour each (which, again, is common.) That means three hours into my day, I look down at my list and I still have 32 list items that have yet to be completed. This becomes very intimidating and, in my experience, makes it far less likely that I’ll complete everything on the list that day. However, if I decide to start my day with five quick, simple tasks before tackling my first large list item, I look down at my list about an hour later and I’ve already made a dent. I feel like I’m on a roll, and I’m more likely to ramp up my productivity for the day.
For every big list item, perform 3-4 small list items. As an extension of the previous tip, I advocate performing at least three or four simpler list items for every long, arduous one. This not only continues to release endorphins at a more rapid rate – which happens every time I check something off a list and boosts my mood – but it also makes it seem like I’m burning through a larger percentage of my list more rapidly.
Include a project management grid. Your to-do list not only serves as a way to manage your time during a specific day, but it also keeps you organized and productive across all your projects. If you’re an entrepreneur, juggling multiple projects is often a challenge, and that’s why most people assume it’s more productive to focus on only one project at a time. I disagree with this assumption. I think that you can truly be more productive by juggling multiple projects – if you manage them all effectively. Include a grid on the back of your to-do list devoted to project management, displaying every project in terms of phases of development (i.e. brainstorming, outlining, development, testing, etc.). I prefer one with a similar structure and rules to what Eric Ries recommends in The Lean Startup, but feel free to experiment.
Use shorthand. I use my own form of shorthand to populate my to-do list. To a third party, nothing would make sense. But you’re the only one who uses your list, so use whatever form of shorthand you like. It’s quicker than writing everything out in full, and every second counts.
Make tomorrow’s list before today ends. Before I sleep each night, I take a few minutes to make tomorrow’s list. I’ll take anything I didn’t accomplish today and push it to tomorrow, and add new list items in where necessary, based on what tasks I need to perform next. I’ll also then number my first dozen items so I have some direction on what to dive into first.

Sunday, June 23, 2013

Evernote vs. Google Keep

The launch of Google Keep have some thinking it is competing with Evernote. Yet there is no competition from this Android app. Here is the problem. If you want to look at what you kept you have to go through Google Drive. Everything gets synced there and here is why it has no power, it’s the only place you can get to your material and you can only access it from a computer.
Evernote on the other hand, can be access via Android, iOS, Windows, Windows Mobile, OSX and on a Linux system. Everything is sync’d to everything.
Google Keep is aimed at mobile users. And how long will it be around? If it doesn't catch on users would be building a collection of notes they will want to keep forever and Google could easily give up on this project and users would lose all of their information.

At the other extreme, Evernote has been around since 2004 and has a very solid user base of 34M Users of which 1.4M are paying. They are dedicated for being around for 100 years. Google Keep has few features, no organization to speak of, and little chance of pulling in Evernote users.

Tuesday, March 26, 2013

Another evernote fan - John Morris

From John Morris

For the past couple years, I have rotated what device I take meetings notes on. In some cases, I would use my iPad, my Blackberry, my iPod Touch or my MacBook. In the odd case, I'd resort just to a binder. With so many devices, it means storing a lot of data on different devices.

This can create a data management issue if I do not manage all the data properly. For instance, referencing where I may have stored a certain set of notes can become a problem. And going through the devices can be time consuming. As such, in recent times, I have changed one small component.
As with everything else, syncing it all to "the cloud" is becoming the norm. So I figured I may as well be syncing all my notes so I can access them remotely from different machines without worrying about which device I used to record the notes. So, if I type something into my Blackberry, I can easily bring it up on my iPad.

Welcome Evernote. Evernote is a web application which allows you to take notes on a wide range of devices and then store them remotely or, on the cloud. This way, you always have access to the notes no matter what device you are on.

So, let's say your writing on your iPad notes about a meeting. You then go back to your office. You can then easily access the notes written on your iPad through your office computer. You can then access your private notes through Evernote's application or through the website.
Just think of all those times you've written something down on a napkin and had to retype it out. Now you can do it once and it is available in multiple locations. With Evernote, you can snap a picture of the napkin and then share it inside Evernote.

Oh and did I mention, you don't need access to the internet to utilize Evernote. The applications available allow you to work in online or offline mode!
If sharing your documents is important, you can share your documents with others. This works in the event you wish to share notes on the fly. For me, sharing notes is great when it comes to longer tasks or items. Examples would include a grocery list, things to pickup and etc.
So how much does an application like this cost? Well, the best thing is the price. It's free. You can upgrade to a version that utilizes secure socket layer (SSL).

Article Source:

Saturday, March 16, 2013

Ways to Make Information More Useful with Evernote

About a year ago JD Meier wrote in his blog about "10 Ways to Make Information More Useful"

It was full of ideas but I decided to curate his post specifically for newer Evernote users.

He took an interesting look at information seeing it as a continuum, flowing from data to information to knowledge to insight to wisdom. And I know we all want to be wise. Evernote is is the greatest tool I know of to funnel data down the path to knowledge and simplify information.

Here are some ways he suggests we do that:
  1. Be specific. Specific is better than the general. It’s more insightful and you will be more able to take action using the information. One way to be specific is to use examples. Examples make it concrete and they make it real. For example, would you rather know that you could change some practices to improve your health, or would you like to know “9 ways to add 12 years to your life”?
  1. Make it “glance and go over “stop and stare.” One of the tests  is to think, “I don’t want to work too hard.” If somebody shows you something, and you have to work hard to parse the point, it’s not working. As one of my JD's mentors told him, “If you’re explaining, you’re losing.”
  2. Make a visual. As Confucius said, "I hear and I forget. I see and I remember. I do and I understand." If you want a point in a note to pop, visual is the way to go. The trick is to keep it simple and focused. You can test your visual by asking, “What’s the point?” If you don’t know what question the visual is answering, then it’s probably not working. Don’t make it visual, just because you can.
  3. Say it in a sticky way. Writing things down makes it easy to over-complicated things. Read it out loud. The way to find sticky points is to say it out loud until you find a way that resonates. By saying things out loud, you can find the right cadence and the right linguistic simplicity. Dr. Sues and Yoda had a way with words. A just in time rhyme will do it every time. A test is, can other people tell your story for you. You want your words to be contagious. Related to this is the idea -- “Use a Metaphor.” Metaphors are sticky and they are one of the best ways to communicate an idea (if you can find the right one.)
  4. Separate the view of when you use the information from the producer view while creating the note. It’s cliché to say, “Know your audience”, but it’s so true. You really have to answer the question, “Who is this information for?” That will take care of a lot of obvious problems when telling or selling your information. But here is the non-obvious thing … make your perspective explicit. If you are looking through the lens of a user or customer or producer or system, just say so. So many arguments start out simply because people don’t state what perspective or position they are speaking from. I’ve seen so many people swear up and down how right they are, and of course they are, from that particular perspective. And more people would agree with them, if they simply stated which perspective they are speaking from.If you’ve ever been to a requirements meeting you know exactly what I mean. A little context goes a long way, and perspective is everything.
  5. Make surprising insights stand out. If you can answer the question, "What's the surprise?" or “What did you learn that surprised you?” or “What did you learn that you didn’t expect?”, you’ve just found the key to finding insight. The surprise is the prize.
  6. Show the simple + complete. Don’t let your best ideas or key points get lost among the sea of complexity or the bane of completeness. You will at some point with Evernote have thousands of notes and maybe even notebooks. Start brief, then elaborate. Have a short list, then a long list. Summarize your long doc with a summary at the top. Have a short deck and a long deck. Have a one-slider, and a full deck. Have a one-page spec, and a full set of specs. Think major notebook, notebooks, notes, tabs, headings of a note etc
  7. Turn insight into action. If you can answer the question, "What's the action?" or, "How can I use this?", you go a long way towards gathering more useful information. The translation layer between insight and action is often a tough one. It’s a skill you can quickly get better at though, just by attempting to answer those questions. It’s easy to describe stuff or say a bunch of things about each item you have added to Evernote. It’s tougher to distill, compact, and act on information. That’s where the gold is. That's why you use Evernote
  8. Finally, wherever you are looking for something, that’s where it should be. If you have trouble finding information, move it to a more obvious position. Maybe a tab is needed, maybe an new notebook with specific information contained therein.

Tuesday, March 12, 2013

Livescribe Sky Wi-Fi Smartpen review by makeuseof

Livescribe Sky Wi-Fi Smartpen review

This smartpen works exclusively with Evernote, which is probably the most popular webservice for creating notes and archiving all your data.  For full review go to:

makeuse of has a free Evernote users guide They tell us to click on the following link download our free guide to Evernote. And with all downloads from them, always use this password for all downloads: makeuseof

Saturday, February 2, 2013

Putting books away you don't want to forget about

Recently I was organizing my den and realized it was filled with book I would not be getting to for awhile. I had a hard time deciding to move then to a box out of the way in the garage. I knew as soon as I did that I would want to get one of them for a reference. And at least look at the Table of Contents to see what can be found in the book. Then, bam, the idea hit me. 

Make an Evernote notebook called Books in the Garage and then take a picture with my smartphone of the cover and then the table of contents of books I want cleared from my den. Send the pictures to my Index notebook in Evernote. Click on one of the pictures and shift click on the second one. A window opens up  allowing you to merge the two notes into one. Now place the new note containing the new combined note into the books in the garage notebook, getting a good amount of space for new books. Oh no, here we go again. More books to record and put in Evernote.